Privacy Policy

Privacy Policy

This site is operated by Capital & Counties Properties PLC. Capital & Counties Properties PLC and its affiliates (“we” or “us”) respect the privacy of visitors to our site and recognise that when you choose to provide us with information about yourself, you trust us to act in a responsible manner.  That’s why we have put a policy in place to protect your personal information.  Please read on for more details about our privacy practices. By using and visiting our site and using our service you agree to this privacy policy. 

Data Controller

We are the Controller in respect of your personal data we collect from you.

Our full name: Capital & Counties Properties PLC

Our contact details: 15 Grosvenor Street, London W1K 4QZ
feedback@capitalandcounties.com

What information do we collect?

At times we may request that you voluntarily supply us with personal information. Generally this information is requested when you send us an enquiry or register for services on the site.  We may gather information about you in the following ways:

  • When you use our online enquiry form we may ask for information such as your name, email address and contact details. We keep a record of this information. This is necessary for dealing with your enquiries.
  • When you register to use our site we may ask for information such as your name, email address and contact details.  This is necessary for us to recognize you as a registered site user.  We may keep a record of your preferences so that we can tailor our services to you.  
  • When you register to receive a newsletter we may ask for information such as your name and email address.  This is necessary for us to send you the newsletter and keep you updated.

How do we use the information do we collect?

  • We will use your personal details and information we obtain from you to respond to requests which you have submitted via our site and to deal with ongoing matters relating to such requests;
  • We intend to continue improving the content and function of our site. For this reason, we may monitor site usage information regarding visitors to and users of site. We also collect information on what pages users’ access, information volunteered by users (such as site registrations and survey information). 
  • where you have consented to receive marketing communications from us to send you marketing information and to ensure that the content, services and advertising that we offer are tailored to your needs and interests.
In accordance with data protection laws, our legal basis for processing your personal data is that you have consented to receive marketing communications from us, or that we have a legitimate interest to process your personal data for the purpose of providing you with the information you request when accessing and interacting with our website.
 

When we will disclose your data

We may disclose your personal data to our group companies (which means our subsidiaries as defined in section 1159 of the Companies Act 2016 at any time) and our joint venture companies.

We may disclose your personal data to the following third parties:

  • businesses who provide us with services, where we need to share your personal data in order to provide you with any details, information or services. For example, we may need to disclose your personal data to our PR advisers or other service providers who work with us in organising any competition, promotion, offer or event or to provide you with any information and to those other entities that we partner with in organising competitions, promotions and events;
  • If you permit us to pass your information on to selected third parties (by indicating at the time you submit your details) we may also occasionally pass your details to our other business associates, or other carefully selected organisations to enable you to receive details of promotions, products and services that may be of interest to you.
  • if we, or any of our group companies or joint ventures, sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer, and transfer your personal data to the seller or buyer of such business or assets;
  • if we sell any group company in which case we may disclose your personal data to the prospective buyer and transfer your personal data to the buyer of that company;
  • any law enforcement agency or regulator, where we consider that we need to disclose your personal data in order to comply with any law or regulation, where we suspect that any criminal offence may also have been committed, to protect our rights, property or safety or that of others and in any circumstances where we consider that we are permitted to do so by law or regulation; and
  • where that third party is a professional adviser to us or any of our group companies.

How long we will keep your personal data

The personal data will be stored for the periods set out below:

  • IP address – until you leave this site
  • Mailing list subscription data – until such time as you request to be removed from the mailing list
  • Other data you provide to the us – as long as necessary to respond to your query, no longer than one year after the information has been provided to the relevant party under section 4 above; or as long as is necessary to comply with any legal requirement.

Transmission of personal data

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we have internal procedures and security features in place to try to prevent unauthorised access.

Your rights

You have the right to request from us access to and rectification or erasure of personal data or to restriction of processing concerning you or to object to our processing of the data as well as the right to data portability.

If we are relying on your consent to process data (for example you have requested further information from us or marketing materials), you may withdraw your consent at any time by notice to us.

You have the right to complain to the Information Commissioner's Office about the manner in which or otherwise in respect of the manner in which we process your personal data.

Your provision of personal data to us is not a contractual or legal requirement.

Use of Cookies

We may use information obtained about you from cookies (files which are sent to us by your computer or other access device) which we can access when you visit our site in future. We do this to allow us to identify users and personalise the site wherever possible. The cookies store small pieces of information about our visitors, such as names and email addresses. This means that on future visits to our sites, we can identify past visitors and welcome them back.

If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies.

If you want to stop cookies being stored on your computer in future, please refer to your browser manufacturer’s instructions by clicking “Help” in your browser menu. Further information on deleting or controlling cookies is available at AboutCookies.org. Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our site.

We also include web beacons (also known as clear GIFs or web bugs) in our emails to track the success of our marketing campaigns. This means that if you open an email from us we can see which pages of our site you visit. Our web beacons do not store additional information on your computer but, by communicating with our cookies on your computer, they can tell us when you have opened our email. If you object to web beacons, we recommend you follow the instructions for deleting existing cookies and disabling future cookies above. We will still know how many of our emails are opened and we will automatically receive your IP address, a unique identifier for your computer or other access device.

We use Google Analytics, a popular web analytics service provided by Google, Inc. Google Analytics uses cookies to help us to analyse how users use the site. The information generated by the cookie about your use of our website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google undertakes not to associate your IP address with any other data held by Google.

How do we protect your information?

We secure your personal information from unauthorised access, use or disclosure. Information disclosed to us is kept accurate, up to date and kept only for so long as is necessary for the purposes for which it is collected.

Other Information

We reserve the right, at our discretion, to change, modify, add, or remove portions from this policy at any time so you are encouraged to review this policy from time to time. We will, of course, notify you of any changes where we are required to do so.

You are entitled to ask for a copy of the information we hold about you (for which we may charge a small fee) and to have any inaccuracies in your information corrected. For quality control and training purposes, we may monitor or record your communications with us.

When and how to contact us

If your personal details change, if you change your mind about any of your marketing preferences or if you have any queries about how we use your information, please let us know by contacting us by email at editor@myearlscourt.com.

Any other questions, comments and requests regarding this Privacy Policy should be addressed to feedback@capitalandcounties.com.